Terms of Membership

01. Membership and Our Community

British Midland Virtual and British Midland Regional are hobby-based virtual airline operations within British Midland Group. We are independent of, and do not represent, any real-world airline. Names and branding reflect our flight simulation activities and aviation heritage; they do not imply real-world airline affiliation or endorsement.

Membership is free. We do not charge pilots to join or participate in our core virtual airline services. Members are responsible for obtaining their own equipment, internet access and any properly licensed simulator or optional third-party products they choose to use. Third-party charges are payable to those providers under their own terms.

Membership does not create employment, an agency relationship, ownership in the Group or a real-world aviation qualification. Our flights, training and guidance are for simulation and community enjoyment.

02. Eligibility and Registration

Membership is open to applicants aged 18 or over, subject to management approval. Provide accurate information in the application fields we request, including truthful age confirmation, and keep relevant account details up to date. Use your chosen nickname where our application permits it; you do not need to provide information that we do not request.

Submitting an application does not guarantee membership. Management may seek clarification, approve or decline an application, or place it on hold. Decisions will take account of eligibility, the information provided, community standards and our ability to support the application.

Do not misrepresent your identity or eligibility, impersonate another person or apply to evade an existing suspension or removal. Ask management to review a declined application if you believe relevant information was misunderstood.

Members must follow the Pilot Code of Conduct and Anti-Piracy & Licensing Policy. Using an external platform or online flying network also requires compliance with that service’s own rules and eligibility requirements.

03. Accounts and Security

Each pilot may hold one membership account. Shared access supporting more than one Group operation does not require duplicate accounts. Contact management if you believe you already have an account or need help returning.

Keep passwords and private account-linking or setup links confidential. Use a strong, unique password and do not let another person log flights, communicate or act through your account. Staff will not ask you to send your password in a public channel or private support message.

Take reasonable steps to protect your devices and sign out of shared devices. Notify management promptly if you suspect unauthorised access, lose access to a linked service or discover an incorrect account link. Management may temporarily restrict access while ownership or security concerns are checked.

Account information and activity records are handled as described in the Privacy Policy. Acknowledging these terms does not provide blanket consent to personal-data processing or waive privacy rights.

04. Activity, Account Status and Returning Pilots

Our inactivity clock starts when an account is approved and resets after each accepted flight. Approved leave of absence pauses the clock for the approved period. Contact management before an extended break where possible so that leave can be considered and recorded.

After 60 days of inactivity, account closure and anonymisation begins and is completed within a further 28 days: up to 88 days in total, excluding approved leave. The COO and CEO administer this schedule, including manual processing where automation is unavailable. Account status may be reviewed or access restricted while closure is being processed.

If you leave both airlines, including both associated Discord communities, a 60-day grace period applies before closure and anonymisation begins, followed by up to 28 days to complete the process. Leaving one airline or Discord community does not by itself close shared access while you remain a member of the other airline; inactivity rules still apply. The scope of shared British Midland, Regional and ECV accounts is explained in the Privacy Policy.

An explicit deletion request follows the separate process in the Privacy Policy, with a 28-day completion target and no 60-day grace period, subject to applicable lawful exceptions or permitted extensions.

Returning pilots should contact management before registering again. Where an account remains available, management will assess whether it can be reactivated. Once information has been deleted or genuinely anonymised, previous records, ranks or achievements may no longer be recoverable. A new application may be required.

05. BMAcars, Flight Logging and Service Availability

BMAcars and our website support virtual flight recording, planning, community activities and administration. Use them for their intended purposes and follow published installation and operating guidance. Use properly licensed software and comply with any applicable licence supplied with a release.

Submit accurate flight information. Do not falsify reports, manipulate tracking or scoring, exploit faults, bypass access controls or claim another person’s activity. Report errors and technical problems privately to management, with enough information to identify the affected flight or service. Honest mistakes and software faults are assessed fairly under the Pilot Code of Conduct.

Management may review, accept, reject or correct flight reports under published operational rules. Automated scores and checks assist this process; a manager makes final decisions concerning pilot suspension, rejection or removal. You may ask for a review or correction of inaccurate information.

Services depend on volunteer administration, internet connectivity, simulators and third-party providers. Availability, uninterrupted operation and the recovery of every flight record cannot be guaranteed. Maintenance, faults or provider changes may temporarily affect access or features. Management will communicate significant planned disruption where reasonably practicable.

Use only authorised releases and updates. Do not attempt unauthorised access to Group systems or interfere with another member’s use of a service. Third-party services remain subject to their own terms and availability.

06. Virtual Operations and Recognition

Flights, pilot ranks, awards, achievements, statistics and any future virtual currency are simulation features. They have no real-world monetary value, cannot be redeemed for cash and do not constitute an investment, wages or a financial entitlement.

Virtual ranks do not confer real-world licences, qualifications or authority. Fleet assignments, schedules, routes and operational roles are community arrangements and may change as the virtual airline develops.

Management may correct errors and adjust records or achievements following a fair review. Applicable operational requirements will be published through our established channels. Any future virtual currency feature will have its operating rules explained before introduction; these terms do not announce that such a feature is currently available.

07. Resignation, Suspension, Removal and Review

You may resign by contacting management. State whether you wish to leave a particular operation or close your entire shared membership. A resignation and a request to delete personal information are distinct requests; management will clarify the scope where necessary and apply the published retention and privacy procedures.

Management may restrict or suspend access while investigating credible conduct, eligibility or security concerns. Membership may be removed for serious or repeated breaches of published policies, deliberate account or flight-record abuse, ineligibility or other substantiated conduct incompatible with community participation. Inactivity closure follows section 04.

Enforcement follows the Pilot Code of Conduct. Management will consider the evidence and circumstances and normally give the member an opportunity to respond, subject to urgent protective measures and the privacy of others. Confirmed deliberate and intentional use of pirated software requires immediate termination under the Anti-Piracy & Licensing Policy.

You may request a review privately, explaining the decision concerned and any supporting information. Where practicable, a management member who did not make the original decision will review it. Restrictions remain in place unless management changes them. Do not create a replacement account to bypass a restriction.

Removal from British Midland does not itself determine access to VATSIM, IVAO or another independent service. Those organisations make their own decisions under their rules. Personal-data requests and complaints remain available regardless of membership status.

08. Changes, Related Policies and Contact

The Management Committee maintains these terms. The published page will show its version and effective date. Material amendments will be communicated through our established website, Discord or account communication channels, with advance notice where reasonably practicable. Urgent protective changes may take effect sooner, with an explanation provided as appropriate.

Changes apply from the stated effective date. Where a change requires a separate agreement or consent, we will request it specifically; continued membership is not treated as blanket consent to a new use of personal information. Members may ask questions or resign if they do not wish to continue under amended membership arrangements.

Read these terms alongside BMV-POL-001 — Privacy & Data Protection, BMV-POL-002 — Anti-Piracy & Licensing and BMV-POL-003 — Pilot Code of Conduct. The Privacy Policy explains information handling and rights; the conduct and anti-piracy policies explain their respective standards and enforcement. If wording appears inconsistent, contact management for clarification.

For membership enquiries, account assistance, resignation or a review request, contact management privately or email Contact.britishmidlandvirtual@gmail.com. Do not include passwords or private account links.